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BWA Expo Volunteers |
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Calling all volunteers! We have openings for several volunteer tasks to help make this year's BWA Expo another success. Last year's volunteers can be contacted for more information about how the task was done previously. To sign up, call Bob Meetin (303-926-0167). Remember: Volunteering this year qualifies you for a half-price ($25) BWA membership next year.
| # | Task | 2008 Volunteer |
| 1 | Investigate venue options and book venue | Bob Meetin, Deb Kolaras |
| 2 | Plan appetizers/cash bar - confirm SOL menu | Deb Kolaras, Kathy Leftwich |
| 3a | Confirm how many tables are available for use at SOL - this sets the tone for max number of experts. (13) 8x30, (8) 6x30, (30) 5' round, (8) 3' square | Deb Kolaras |
| 3b | Work out table arrangements | Kathy Leftwich |
| 4 | Order tables and table sign holders and specify layout for tables (confirm whether SOL has room for, and can give us, up to 12 tables for experts, in addition to the 3 tables needed for Welcome, Book Exchange, and Communicators Connection) | Kathy Leftwich |
| 5 | Send out call for volunteers | Bob Meetin |
| 6 | Send out initial call for experts | Mary Headley |
| 7 | Contact additional candidates for experts - will split list alphabetically once Mary is ready. | Bob Meetin, Marella Colyvas, Mary Headley |
| 8 | Sign up BWA experts, manage correspondence with them, and maintain Experts Web page | Mary Headley |
| 9 | Schedule the Experts sessions | Mary Headley, Bob Meetin |
| 10 | Schedule people as greeters at entrance, will check guests against members list and take $5 from guests. Need 8 volunteers to cover 4 slots. | Donna Marino |
| 11 | Prepare testimonials slide show | (no volunteer needed) |
| 12 | Set up BWA welcome table with BWA directories, BWA brochures, laptop running testimonials slide show | Roxanne Tozier |
| 13 | Print out list of BWA members (for checkoff) - Anyone with access to the BWA membership database can easily generate an accurate, up-to-date list of BWA members. Select the Display Active Members report and print it. | Kathy Leftwich |
| 14 | Prepare nonmember sign-in sheet | Mary Headley |
| 15 | SOL details - make sure SOL has a table sign holders we can use (little letter-holder-like gadgets that sit on a table and into which a small piece of poster board identifying the table number can be inserted). | Kathy Leftwich |
| 16 | Prepare table tent cards, posters, candids | Ross Flaven |
| 17 | Prepare copies of Expo handout | Al Kemp |
| 18 | Create signs for Book Exchange and Communicator's Connection table | Ross Flaven |
| 19 | Bring laptop (for Testimonials slide show) | Jim Ramsay |
| 20 | Greet attendees at BWA welcome table, check membership roster, collect applicable entry fees, and answer questions (this relates to task #10 - 8 plus 2 backups | Leah Naess, Julia Joun, Heidi Hall, Bette Frick, Hilary Lane, Rionda Osman-Jouchoux, Morgan Stanfield, Roxanne Tozier, Bill Holtsnider, Kathy Leftwich |
| 21 | Book Exchange table - recycle leftover books - take them to a library or elsewhere (already will have signs) | Karen Bowen |
| 22 | Organize the Communicators Connection table - aka the table where folks leave resumes, business cards, brochures, work samples etc. | Marilyn Fausset |
| 23 | Take photos | Ross Flaven |
| 24 | Publish photos on Web site | Karen Bowen |
| Task | 2008 Volunteer | |
| 25 | Announce initial Expo plans to BWA members | Bob Meetin |
| 26 | Write and distribute press release to designated media sources | Deb Kolaras (Jenn Voelker offered to assist) |
| 27 | Develop database of business contacts | Deb Kolaras, Donna Marino, Phil Tobias, Rita Braun |
| 28 | Send out two mailings to business contacts list | Deb Kolaras |
| 30 | Work with local newspapers to get a feature article about the Expo published | Deb Kolaras (with history from Diana Martin)) |
| 30 | Send out regular updates on plans to BWA members | Bob Meetin |
| 31 | Create and maintain Expo Web page | Mary Headley |
| 32 | Create and maintain Expo Volunteers Web pages | Bob Meetin |
| 33 | Create and place newspaper articles, ads, calendar entries, and other PR activities | Deb Kolaras (confirmed). Diana will pass along info she has to Deb. |
| 34 | Post on friendly Web sites and email lists (we should get the list of sites and post somewhere in BWA documentation. | Deb Kolaras, Phil Tobias, Mary Headley, Kathy Leftwich |
| 35 | Encourage members to invite prospective employers and colleagues (this is a reminder email) | Bob Meetin |
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